Branch Election Stage IV: Nominations

October 1st General Membership Meeting

At our October 1st General Membership Meeting, we have three matters of election business:

  1. The Nominating Committee will present its slate of candidates
  2. Nominations by petition will be taken
  3. We will choose the software we will use to conduct our election
  4. We will elect the Election Supervisory Committee

1. The Nominating Committee Slate

At the September 3rd General Membership Meeting we elected the following persons to the Nominating Committee:

Allie AkmalLetitia FlynnKhalada Salaam-Alaji
Petrina BranchDiane Langworthy
Dr Robert BrownPhilip Liburd

These folks were charged with coming up for a nominee for each of our six (or seven) Officers and ten At-Large Executive Committee Members.  They will give their report at our October meeting and present their list of candidates.  If you would like to be interviewed by the nominating committee for a position on their slate, please email [email protected].  The Nominating Committee requests responses by September 18th.

2. Nominations by Petition

Nominating Petitions

Also at the October 1st General Membership Meeting, we will accept nominations by petition.  In order for a nomination by petition to be valid, it must be signed by the nominee (granting consent for the nomination) and by at least three other members in good standing.

You may download a Petition and Consent form here.  The form should be signed by all parties and emailed to [email protected], or mailed to the Branch at:

NAACP San Diego Branch
PO Box 152086
San Diego CA 92195-2086

Please realize that the form MUST reach the Branch by October 1st to be considered.  Postmarks are insufficient; we MUST receive it.

For email, we will accept scanned copies or copies signed via AdobeSign or DocuSign or similar.

We greatly encourage you to submit your nominating petitions sooner rather than later.  We will validate them and let you know if there is anything that needs to be fixed.  There is no margin for error at the October 1st meeting.  Your petition will be validated during the meeting, and if it is found invalid you only have until the nominations close during the meeting to resubmit it.

“Good Standing” — Candidate and Signer Eligibility

We have written a lengthy post listing what the various official documents (which can all be found at sandiegonaacp.org/election) say.  It boils down to this:

In order to run as a candidate you must:

  • Have been a paid member of the NAACP San Diego Branch, without any lapses in membership, between May 1st, 2020 and November 12th, 2020.
  • Live or work in the jurisdiction of the Branch; San Diego county south of the 56 freeway.

In order to sign a nominating petition you must:

  • Have been a paid member of the NAACP San Diego Branch, without any lapses in membership, for 30 days before the date you signed the nominating petition.
  • Live or work in the jurisdiction of the Branch; San Diego county south of the 56 freeway.

How Do I Know If I’m Eligible?

The best thing to do is email [email protected] and ask.

However, if you have your membership card, you can get some hints:

  • If your Unit Number is not 1063-B, you are probably not eligible.
  • If your Expiration Date is earlier than October 1st, 2020, you are probably not eligible to sign a nominating petition or run as a candidate.
  • If you are a new member and your Expiration Date is later than May 1st, 2021, you are probably not eligible to run as a candidate, though you may be able to sign a nominating petition for someone else.

John Doe is probably not eligible.  Jane Brown is probably eligible.

We say “probably” not eligible because there are some instances where there have been misunderstandings that can sometimes be fixed.  Please email [email protected] and we will try to help.

We say “probably” eligible because continuous membership in our Branch since May 1st, 2020 is required, and that continuity is hard to tell from a card, and you have to live or work in our jurisdiction, and that is also hard to tell from a card.

In-Meeting Validation

Please remember that the Secretary will be required to validate all the nominees and petition signers during our October 1st General Membership Meeting!  Please do all our members a favor and submit your petitions early so we can validate them early and not make everyone wait.  As an added bonus, that will mean there is no chance of a misunderstanding and an invalid nominating petition.

The moral of the story: email [email protected] and ask!

3. Choice of Election Software

We are going to use online election software.  Two choices will be presented, and we will ask the membership to choose which they prefer.

4. Election of the Election Supervisory Committee

The Election Supervisory Committee are the folks who will actually work out the nuts and bolts of the election.  They may not be candidates for office or the Executive Committee.  Please consider that the election is a lot of work they will be required to do; they should have both the skills and time to manage an operation like this.

In order to stand as a candidate for the Election Supervisory Committee, you have to have been a member of our Branch since September 1st, 2020 and live or work in our jurisdiction.

See full election details at sandiegonaacp.org/election

VOTER and CANDIDATE ELIGIBILITY for BRANCH ELECTION

At the September 3rd General Membership Meeting, some questions were raised about voting eligibility with regard to renewals and jurisdiction.  All of this information is and has been available on our website; a good place to start is sandiegonaacp.org/election  Here are what the various documents have to say:

2019 Bylaws for Units:

IV.2.b. The minimum voting age

for any member in good standing in Branch Elections shall be seventeen (17) years of age. Said member may vote in the Branch Election if he/she has paid the Regular Adult membership fee to the Branch

IV.4. Membership and Residency

IV.4.a. Any person who is a permanent resident or who works within a Branch’s jurisdiction may become a member of said Branch, providing they have paid the annual requisite Regular Adult Membership fee. 

IV.4.b. Members of the Association in good standing where Branches are being formed, or who establish permanent residence within the jurisdiction of an existing branch, or who work within the jurisdiction of an existing Branch, may affiliate with the local Branch and be entitled to vote upon presenting satisfactory evidence of their membership. They shall not be assessed annual membership fees by the Branch until the expiration of the annual membership for which they have paid. 

IV.4.c. Members of the Association shall affiliate and vote with only one Unit at a time. 

Officers

VI.2.b. Branch. Only members in good standing shall be eligible to run for office or vote in a Branch election. For the purpose of running for office, a member in good standing is one whose name appears on the roll of the Branch as a bona fide member of the Branch by April May 1 of the election year and remains a continuous member of the Branch through the election process; and who lives and/or works within the Branch jurisdiction. For the purpose of being elected to the Nominating Committee or the Election Supervisory Committee, signing a nominating petition or voting in Branch elections, a member in good standing is one who has been a bona fide member of the Branch for at least 30 calendar days prior to the date the election is held or the nominating petition is filed. For all other purposes, a member in good standing is one who has paid the requisite minimum membership fee to the Branch. 

Elections

XI.2.i. Eligible Voters. 

The number of eligible voting members of the Branch shall be established before the voting begins. Upon proof of qualification, all eligible voters shall receive and sign for one ballot each and thereupon immediately proceed to vote secretly. The right to vote is personal and shall not be exercised by proxy. No absentee ballots may be cast. 

XI.2.k. Members in Good Standing. 

Members in good standing shall be eligible to run for office or vote in a Branch election. For the purpose of running for office, a member in good standing is one whose name appears on the roll of the Branch as a bona fide member of the Branch by April May 1 of the election year and who lives and/or works within the Branch jurisdiction. For the purpose of being elected to the Nominating Committee or the Election Supervisory Committee, signing a nominating petition or voting in Branch elections, a member in good standing is one who has been a bona fide member of the Branch for at least (30) thirty days prior to the date the election is held or the nominating petition is filed. For all other purposes, a member in good standing is one who has paid the requisite minimum membership fee to the Branch at least (30) thirty days prior to the date the election is held or the nominating petition is filed. For all other purposes, a member in good standing is one who has paid the requisite minimum membership fee to the Branch. 

XI.2.I. Youth Voting in Branch Elections. 

The minimum voting age for any member in good standing in Branch elections shall be seventeen ( 17) years of age. Should a member of the Branch be seventeen (17) years of age, but under twenty-one (21) years of age, that member may vote in the Branch election if he/she has paid the minimum adult membership fee to the Branch. 

XI.2.m. Life Members, Subscribing Life Members and Members-At-Large. 

In order to run for Branch office unaffiliated Life Members and Members-At-Large must be actively affiliated with the Branch by April May 1 of the election year. The term “affiliated” means that the individual must have requested, in writing, that his membership be transferred to the Branch. The request may be made through the Branch or directly to the National Office. The National Office must notify the Branch in writing within thirty (30) days of receiving notification.

2020 Election Procedure Manual (D)

Voter Notice

All members known to be in good standing received this via regular mail, and all members in our database received it via electronic mail:

All members whose memberships are current as of 30 days prior to the meeting date may be elected to the Nominating Committee (not more than 2 being officers of the unit)

All members whose memberships are current as of May 1st of the election year, whose memberships have remained continuous throughout the election process, and who live and/or work within the unit’s jurisdiction, may be nominated for office or as an at-large member of the Executive Committee. In order to sign a nominating petition, or be elected to the Election Supervisory Committee, a member must be current as of 30 days prior to the October meeting.

It was also published in the Voice & Viewpoint.

2020 Branch Elections FAQS

WHO CAN RUN FOR OFFICE IN BRANCH ELECTIONS in 2020?

You must be a member in good standing as of May 1st to run for office in branch elections, and you must live and/or work within the branch jurisdiction. Unaffiliated life members and members-at-large must additionally be actively affiliated with the Branch by May 1st. (Actively affiliated means that the individual must have requested in writing that their membership be transferred to the Branch.) The request may be made through the Branch or directly to the National Office. The National Office must notify the Branch in writing within thirty (30) days of receiving notification. The candidate is responsible for insuring that their membership does not lapse, at which time their name would be removed from the ballot.

WHO CAN VOTE FOR BRANCH OFFICERS AND EXECUTIVE COMMITTEE MEMBERS?

Anyone who has been a bona fide member of the branch thirty (30) days prior to the date of the election or the date the nominating petition is filed. Unaffiliated life members and members-at-large may vote if they have been actively affiliated with the branch at least thirty (30) days prior to date nominating petition is filed. Youth at least 17 years of age may vote in adult elections as long as they have paid the minimum adult membership fee.

WHAT ARE THE QUALIFICATIONS FOR BEING ON THE NOMINATING COMMITTEE, ELECTION SUPERVISORY COMMITTEE, OR SIGNING A NOMINATING PETITION?

You must be a member at least thirty (30) days prior to the date you are elected to the Nominating Committee.

You must be a member at least thirty (30) days prior to the date you are elected to the Election Supervisory Committee

You must be a member at least thirty (30) days prior to the date you sign a nominating petition.

Jurisdiction

The dividing line between the San Diego Branch and the North San Diego County Branch is the 56 freeway.  Precise jurisdictional maps were requested as of January of this year, but have not been provided.  You may refer to our respective websites to see this boundary.

Not a member?  Need to renew?

Visit join.sandiegonaacp.org or mail your check by October 12th to:

NAACP San Diego Branch
PO Box 152086
San Diego CA 92195-2086

To be eligible to vote in our Branch, you must live or work in our “jurisdiction,” which is San Diego County south of the 56 freeway. Members in good standing will by now have received an email if their address of record is not in our jurisdiction. If you have moved or if you work south of the 56, please email [email protected]

Questions?  Email [email protected] or call 619-431-1633

NOTICE OF SEPTEMBER, OCTOBER MEETINGS & NOVEMBER ELECTION

Please note the following General Membership meetings of the NAACP San Diego Branch, for the purpose of election of officers and at-large members of the executive committee.

1. At 6pm on September 3rd, 2020 on sandiegonaacp.org/zoom there will be an election of the Nominating Committee (between 5-15 members). All members whose memberships are current as of 30 days prior to the meeting date may be elected to the Nominating Committee (not more than 2 being officers of the unit).

2. At 6pm on October 1st, 2020 on sandiegonaacp.org/zoom, there will be a report of the Nominating Committee, receipt of Nominations by Petition, and election of the Election Supervisory Committee. All members whose memberships are current as of May 1st of the election year, whose memberships have remained continuous throughout the election process, and who live and/or work within the unit’s jurisdiction, may be nominated for office or as an at-large member of the Executive Committee. In order to sign a nominating petition, or be elected to the Election Supervisory Committee, a member must be current as of 30 days prior to the October meeting.

3. On November 12th, 2020, the election of officers and at-large members of the Executive Committee will take place online; see sandiegonaacp.org/election for details.  Polls will open from 4pm to 9pm. In order to vote in a Branch election, one must be a member in good standing of the Branch 30 days prior to the election. A form of identification is required.

Should a run-off election be necessary that election shall occur on November 19th, 2020 from 4-9pm.

We look forward to your participation in these activities.

Not a member?  Need to renew?

Visit join.sandiegonaacp.org or mail your check by October 12th to:

NAACP San Diego Branch
PO Box 152086
San Diego CA 92195-2086

To be eligible to vote in our Branch, you must live or work in our “jurisdiction,” which is San Diego County south of the 56 freeway. Members in good standing will by now have received an email if their address of record is not in our jurisdiction. If you have moved or if you work south of the 56, please email [email protected]

Questions?  Email [email protected] or call 619-431-1633

2020 is a [Branch] Election Year

We are all of course aware that there is an election taking place in November that will determine whether civil rights protections, environmental protections, consumer protections, and nearly every other function by which government is supposed to protect its citizens from powerful monied interests will continue to be dismantled at a rapid rate. Furthermore, we are experiencing a global pandemic the likes of which hasn’t been seen in a century.

In the light of these grim struggles, the Branch’s election will be a relatively light affair.  Happily you don’t really need to worry about it right away; unless you want to run for office.  Here is the timeline for the Branch’s 2020 Election:

Stage 1: the Membership Deadline:

In order to run for election in November of 2020, you must be a member in good standing as of May 1st(1), with your membership dues paid up.  If you have even a single day of lapsed membership from May 1st to the election in November, you will be ineligible to run.  We have seen this happen in our very Branch in the past, and the Secretary wishes to ensure it never happens again.

If you think you might run, check your membership card; if the Expiration Date is coming up, renew now!  Whatever the date may be, please make a mental note to renew before then, if you think you might run.  On their part, the Secretary will do their best to remind you when your dues are due, but it is ultimately your responsibility to keep up your membership.

Note: it is currently impossible to renew your membership in our Branch from National’s website.

You must renew your membership at join.sandiegonaacp.org, either with a credit card or by downloading a membership application and mailing it in with your check. Please write [email protected] with any questions.

Stage 2: When and Where?

At our August General Membership Meeting, the Membership will decided to hold the election on November 12th, from 4pm – 9pm. Due to COVID-19, elections will not be done in person but will take place through an online voting system.

Stage 3: Nominating Committee & Number of Members-at-Large

The next steps in our election take place at the September General Membership Meeting. We need to do three things at that meeting: Elect the Nominating Committee, decide how many Members-at-Large there should be on the Executive Committee, and choose the method of the election.

The Nominating Committee

The Nominating Committee consists of 5-15 members, only 2 of which may be current Officers or Executive Committee members. In order to serve on the Nominating Committee, you must have been a member in good standing of the NAACP San Diego Branch for the entire time period of August 4th, 2020 through September 3rd, 2020.

The work of the nominating committee will be to produce a “slate;” persons recommended for each Branch Office and each at-large position on the Executive Committee.

Members-at-Large

Members-at-Large of the Executive Committee are elected members who are on the Executive Committee without serving the Branch in a specific office or as a Committee Chair. The Branch chooses in September how many should be elected; a minimum of 10 to a maximum of 24.

Election Method

Due to COVID-19, the Board of the NAACP has decided that all elections should take place online. We postponed choosing the election method hoping they would give us recommendations by the promised September 8th date; they did not.

Stage 4: Nominations

October 1st General Membership Meeting

At our October 1st General Membership Meeting, we have four matters of election business:

  1. The Nominating Committee will present its slate of candidates
  2. Nominations by petition will be taken
  3. We will choose the software we will use to conduct our election
  4. We will elect the Election Supervisory Committee

1. The Nominating Committee Slate

At the September 3rd General Membership Meeting we elected the following persons to the Nominating Committee:

Allie AkmalLetitia FlynnKhalada Salaam-Alaji
Petrina BranchDiane Langworthy
Dr Robert BrownPhilip Liburd

These folks were charged with coming up for a nominee for each of our six (or seven) Officers and ten At-Large Executive Committee Members.  They will give their report at our October meeting and present their list of candidates.  If you would like to be interviewed by the nominating committee for a position on their slate, please email [email protected].  The Nominating Committee requests responses by September 18th.

2. Nominations by Petition

Nominating Petitions

Also at the October 1st General Membership Meeting, we will accept nominations by petition.  In order for a nomination by petition to be valid, it must be signed by the nominee (granting consent for the nomination) and by at least three other members in good standing.

You may download a Petition and Consent form here.  The form should be signed by all parties and emailed to [email protected], or mailed to the Branch at:

NAACP San Diego Branch
PO Box 152086
San Diego CA 92195-2086

Please realize that the form MUST reach the Branch by October 1st to be considered.  Postmarks are insufficient; we MUST receive it.

For email, we will accept scanned copies or copies signed via AdobeSign or DocuSign or similar.

We greatly encourage you to submit your nominating petitions sooner rather than later.  We will validate them and let you know if there is anything that needs to be fixed.  There is no margin for error at the October 1st meeting.  Your petition will be validated during the meeting, and if it is found invalid you only have until the nominations close during the meeting to resubmit it.

“Good Standing” — Candidate and Signer Eligibility

We have written a lengthy post listing what the various official documents (which can all be found at sandiegonaacp.org/election) say.  It boils down to this:

In order to run as a candidate you must:

  • Have been a paid member of the NAACP San Diego Branch, without any lapses in membership, between May 1st, 2020 and November 12th, 2020.
  • Live or work in the jurisdiction of the Branch; San Diego county south of the 56 freeway.

In order to sign a nominating petition you must:

  • Have been a paid member of the NAACP San Diego Branch, without any lapses in membership, for 30 days before the date you signed the nominating petition.
  • Live or work in the jurisdiction of the Branch; San Diego county south of the 56 freeway.

How Do I Know If I’m Eligible?

The best thing to do is email [email protected] and ask.

However, if you have your membership card, you can get some hints:

  • If your Unit Number is not 1063-B, you are probably not eligible.
  • If your Expiration Date is earlier than October 1st, 2020, you are probably not eligible to sign a nominating petition or run as a candidate.
  • If you are a new member and your Expiration Date is later than May 1st, 2021, you are probably not eligible to run as a candidate, though you may be able to sign a nominating petition for someone else.

John Doe is probably not eligible.  Jane Brown is probably eligible.

We say “probably” not eligible because there are some instances where there have been misunderstandings that can sometimes be fixed.  Please email [email protected] and we will try to help.

We say “probably” eligible because continuous membership in our Branch since May 1st, 2020 is required, and that continuity is hard to tell from a card, and you have to live or work in our jurisdiction, and that is also hard to tell from a card.

In-Meeting Validation

Please remember that the Secretary will be required to validate all the nominees and petition signers during our October 1st General Membership Meeting!  Please do all our members a favor and submit your petitions early so we can validate them early and not make everyone wait.  As an added bonus, that will mean there is no chance of a misunderstanding and an invalid nominating petition.

The moral of the story: email [email protected] and ask!

3. Choice of Election Software

We are going to use online election software.  Two choices will be presented, and we will ask the membership to choose which they prefer. We have evaluated four packages:

Price
(per election)
Requires Trusted Admin?Voter ReceiptsHandling of too Many EC Votes?Non-email voters
SimplyVoting$340NoFully AutomaticRefusesUnknown
ElectionRunner$65YesManualRefusesYes
ElectionBuddy$89NoAutomaticError messageYes
OpaVote$50NoNoDe-selects earlier voteYes

Of these four packages, we believe OpaVote and ElectionRunner are not viable, due to security (ElectionRunner) and the de-selection of earlier votes and lack of voter receipts (OpaVote). ElectionBuddy and SimplyVoting are both acceptable and will be offered as choices at the meeting, but at around a quarter of the cost (which will add up if we have both a practice election and a runoff), we recommend ElectionBuddy be chosen.

DRAFT Election Process Proposal

If you are interested in learning more about how an ElectionBuddy Election might work, we refer you to the following presentation:

Proposed Election Procedure

DRAFT Election Procedure Running the 2020 Branch Election with ElectionBuddy

Please be aware that this is very much a work in progress!

4. Election of the Election Supervisory Committee

The Election Supervisory Committee are the folks who will actually work out the nuts and bolts of the election.  They may not be candidates for office or the Executive Committee.  Please consider that the election is a lot of work they will be required to do; they should have both the skills and time to manage an operation like this.

In order to stand as a candidate for the Election Supervisory Committee, you have to have been a member of our Branch since September 1st, 2020 and live or work in our jurisdiction.

Election Guidance from National

2020 Election Procedure Manual

2020 Election FAQs

2020 Election Dates to Remember

2020 Petition and Consent

Not a member?  Need to renew?

Visit join.sandiegonaacp.org or mail your check by October 12th to:

NAACP San Diego Branch
PO Box 152086
San Diego CA 92195-2086

To be eligible to vote in our Branch, you must live or work in our “jurisdiction,” which is San Diego County south of the 56 freeway. Members in good standing will by now have received an email if their address of record is not in our jurisdiction. If you have moved or if you work south of the 56, please email [email protected]

Questions?  Email [email protected] or call 619-431-1633

Note 1:  Those of you who study the bylaws on a daily basis (we assume that is all of you) may have read that the membership deadline is April 1st. That deadline has been moved, for this year only, by the National Board of Directors.

Election/Membership Changes

Due to the COVID-19 pandemic, the NAACP National Board of Directors has made two important changes to the membership and elections rules.

  • First, the deadline for membership has been moved from April 1st to May 1st; you will now be eligible to run for Branch office if you are a member of the NAACP San Diego Branch as of May 1st (and stay that way.)
  • Second, they will now count your membership as valid on the day it is received by the NAACP San Diego Branch, not the day we report it to National. That means any delay in processing by the Branch Secretary (as if!) will not affect your eligibility to run for Branch office.

Please note: By “Branch office” we mean any of the elected offices (President, First Vice President, Second Vice President, Secretary, Treasurer, Assistant Secretary, Assistant Treasurer) or for an at-large seat on the Executive Committee.

As a reminder, this is the Branch election process: